Complexities of Time Management: The Art of Scheduling and Time Tracking

Time Management is one of the most important skills required to effectively balance your personal and professional life, and one of the most critical steps towards success in any industry. Humans, by our very nature, are very impatient and always curious to know how to get as much done as possible in a limited time. Every person has a very limited amount of time – 168 hrs per week. And most of the times we don’t realize where and how we have utilized our time.

Over the last 50 years or so, since the revolution in computers and scientific research, many studies have been carried out to understand and solve time complexity.

Most common understanding of Time Management is “Putting first things first”. People who practice this are perceived as practicing

Effectiveness first than efficiency,

Importance over urgency, and

Relationships before schedules.

But achieving this stage requires years of practice. In general, we are drawn towards any new solution (applications) that help us manage our time to some extent and then we ignore them. So the question remains, how can you manage your time successfully for a longer period, without being distracted?

After years of research and study, it is found that scheduling and tracking are the two important pieces of the puzzle revolving around time complexity.

Most of us use multiple tools in your workplace which are focused to perform a certain job or have everything you need but with limited functionalities.

What if you have a single solution that integrates with your existing workflow and enables you to get more done with the very limited time you have?

With Orangescrum Project Management and Collaboration tool we have introduced Daily and Weekly Timesheets that allows you to prioritize your tasks and with details about your daily and weekly activities, and generates a smart to-do list that helps you stay on track.

The main benefits of Orangescrum Timesheet are to:

1. Reconnect with your weekly mission and goals
2. Schedule your big rocks in advance
3. Eliminate less important tasks by reviewing your schedule
4. Improve risk management by allowing you time to fix issues around scheduled big rocks

Developing a plan is the first step towards time management. Daily Timesheet allows you to plan for a short-term and Weekly Timesheets enables you to plan for a longer period. But to have a successful plan, you need to divide your most complex goals into small actionable tasks.

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How to Get Started with Orangescrum Project Management Mobile App

Everyone like using a simple and flexible mobile app interface to schedule projects, track their time, and stay up-to-date. There are project management tools that come loaded with everything you could ever want to use and there are those that focus on doing just one thing really well. Deciding which tool you need to manage your projects easily takes most of your time and distracts you from the right solution.

We at Orangescrum has solved this puzzle. One mobile application to meet all your requirements.

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How To Import Your Projects To Orangescrum

You can import all your existing projects from any other project management tools to Orangescrum by following steps. Before importing your projects, you may ask why you need to import your projects to Orangescrum if you’re not an Orangescrum user!

In brief, let me explain what Orangescrum offers to you.

For effective and effortless project management, you can do the following with Orangescrum:

• Project Management with Executive Dashboard
• Task Management with Real-Time Task List and Kanban page
• Time Management with Time Entry, Timer, and Timesheet
• Resource Management with Resource Utilization and Resource Availability
• Schedule Management with Gantt Chart
• User Role Management within Orangescrum
• Workflow Management with Task Status Group
• Expense Management
• Real-time chat with users
• Invoicing with role-based hourly rates
• Recurring Task and Project Template to save your time to create same tasks/projects
• Mobile Apps

Idea>Design>Plan>Execute>Deliver, all you can do within Orangescrum. And of course, you can collaborate with your clients as well. These are the very reason why you need to import your projects into Orangescrum.

Orangescrum has a flexible import feature.

How Orangescrum import works?

To import a project to our SaaS (Cloud) edition,

• Navigate to “Company Settings” and click on “Import & Export” 
• Download the “Sample CSV file”
  
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How To Use Timesheet in Orangescrum

Timesheet is an important time management tool for all organizations. Organizations can lose a large part of their revenue if they cannot organize their employees’ time in an effective way!

The companies which do not do time and resource management effectively will end up with

• Failure to monitor employees’ time spend
• Loss of revenue
• Failure in delivering projects on time and within budget
• Unable to know what consumes the maximum time of their teams
• Inability to plan in flight & future projects
• Unable to allocate resources

“51% of the projects weren’t completed on time, while 47% didn’t meet the original budget, according to PMI research.”

It’s about time! Yes, without effective time management within your organization, you will be unable to run your operations let alone a steady business.

Although we have the Timer and manual Time Entry features, we wanted to further simplify your time management process so that you track time in no time!

Orangescrum now offers easier Time Tracking with Daily and Weekly Timesheets!

How to use Timesheet for Time Entry? 

There are two Timesheets for you to choose from based on your convenience and desired frequency for time tracking.  If you are a daily person you can opt for the “Daily Timesheet” to track your hours spent on a daily basis.

Alternatively, if you prefer to log time once for all (not that I am saying you are lazy :)) you can select the “Weekly Timesheet” to enter time spent across projects and tasks for the week gone by.

Weekly Timesheet

On the weekly timesheet view, you will have the following:

1. Resource: Owner/Admin can see the timesheet of each user, or can add time entry for each user
2. Week View: it will show the current week. You can select the custom week from the calendar as well.
3. Go to Current Week: If you select a custom week, then there will be an option to go to Current week in the time sheet for quick and easy navigation.
4. /Next Week: Click on Previous or Next button to go previous or next weeks
5. Time Entry: Enter Day-wise time entry for the week and click on “Save”. Before you log time, you need to select your project and task to log time.
6. Edit/Delete Time Entry: You can update your log time by editing it. Also you can delete it as well.
7. Reports: You can get the following reports from the Weekly Timesheet:

• Project-wise total time spent by a user
• Day wise total time spent by a user
• Total time spent by a user in a week

How Weekly Timesheet works? Click To Tweet

 

You can log time using the Timesheet:

• Navigate to Time Log and Click on “Weekly Timesheet”
• By default, you’ll be on the current week starting from Sunday to Saturday 
• By default, tasks which you have closed/performed any action (ex. Task modified, updated, added time log, changed assign to, changed due date etc..) will be added to your timesheet

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