Product Update: Weekend and Holidays Management in Orangescrum

The last couple of weeks have been busy, really busy for our product team at Orangescrum. Thanks to our ever-engaged Orangescrumers who are ever vocal about our SaaS (Cloud) edition. It is this continuous supply of adrenaline rush that keeps us going.

“That’s a good headache for us” as quipped by my Manager.

We have reviewed all the feedback and have acted swiftly as ever to give our promoters what they want most – as personalized a project management experience as possible!

With the latest release, you can now

• Define the working hours of the company
• Define your company’s weekend days
• And the company holiday list for the year
• Update Tasks directly from the Weekly Timesheet

How to define working hours of the company?

The working hours are taken as 8 hours by default. And there was no way for you to change it.

But now you can define your company’s working hours within Orangescrum. If you don’t change it, it will remain as 8 hours by default.

These working hours are important for your Resource Allocation.

While you assign tasks to a resource, Orangescrum will let you know the availability of a resource as per the working hours and the estimated hours of the task for a given day.

To define working hours of your company;

• Login to Orangescrum
• Click on Settings and navigate to Company Settings 
• Click on Resource Setting

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Hello Orangescrumers!

Good news for all of you. We’ve released the Intuitive Project Overview Dashboard for all our SaaS (Cloud) users; a new way of project, task and resource monitoring.

How to view the Project Overview page?

Once you have created a project, tasks, and allocated resources, you can start monitoring your project status and progress on the “Project Overview” page.

To navigate to Project Overview page,

• Click on Projects from the left menu panel
• On the project page, click on project title
• Or on the Task List page, hover on the icon, right to export and below settings icon and click on Overview of the options

What is New in the Project Overview? 

First Layer:

The first layer of project overview contains the following information:

• Project Status (Started, On Hold, Stack, Completed)
• Real-time project progress status: It shows in percentage of total closed tasks against total tasks in the selected project
• Project Name
• Edit Project: Click on the edit icon to edit the project metrics or names, modify as your requirement and click on update
• Instant project start and end dates

Second Layer:

These are all the important project metrics every Project Managers wish to have in real time. In this layer you can know:

• Total Number of Tasks of the project
• Total Time Entry
• Total Number of Activities
• Real Time Task Status report;
• Total Number “New” tasks
• Total Number “In Progress” tasks
• Total Number “Resolved” tasks
• Total Number “Closed” tasks
• Total Number of tasks
• Time Log report in terms of Total Billable, Non-billable hours and total time spent on the project
• Team Member’s information with Total Task assigned, Overdue Task, Billable Hours and Non-Billable hours of each resource

Click on “+” icon to add a new team member/resource to the project or click on – to remove the user from the project

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How to Create Custom Workflow in Project Management App Orangescrum

A workflow consists of a sequence of actions needed to complete a task or a project. A workflow reflects the working culture of your team or organization or a set process you need to follow for certain activities and projects.

Workflow management is all about the setup, performance, and monitoring of a defined sequence of processes and tasks, with the broad goals of increasing productivity, reducing costs, becoming more agile, and improving information exchange within an organization.

There is no certain rule to create a workflow. One must consider stakeholder inputs, the objective and current processes to define a robust workflow. Always try to keep your workflow simple and effective.

Here are few common workflows used by Organizations

• Web Development Workflow
• Product Development Workflow
• Lead Generation Workflow
• Content Management Workflow
• Marketing Workflow
• Training Workflow
• Applicant Tracking Workflow
• Bug Tracking Workflow

Is it necessary to have a workflow?

As I said, it is not mandatory to have a workflow, but it is good to have standard workflows across your Organization for specific activities. And almost all organizations have their own per-defined procedures. A well –defined workflow gives clear information about the status of a task or project & real time indication of who’s responsible for the task and keeps everyone on the same page.

In Orangescrum, you can create your own custom workflow as per your own project requirements. You can have flow for each project individually or have one common flow across projects.

How to create a custom workflow in Orangescrum? 

To create custom workflow in Orangescrum;

• Login to Orangescrum
• Navigate to left menu panel and click on Add-ons
• Click on Workflow Mgmt.

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How to use Project Template in Project Management App Orangescrum

As a Project Manager, you may come across long and complex yet identical projects. It takes a long time to create a complex product workflow, marketing campaign, employee onboarding etc. And creating the same content and workflow over and over again is a cumbersome affair and complete wastage of time and resource.

To get away from creating these repeated projects and tasks, we have Project Templates for you.

Project Templates enable you to replicate and reuse the structure and content of existing projects, including milestones and task with start date, end date, estimated hours to speed up new project creation and standardize workflow processes.

The most use cases of Project Template are

• Business proposal
• Web Development Project Template
• App development Project Template
• Product Development Workflows
• SEO Template
• Audit or QA Template
• Meeting Agenda
• Event Planning
• Marketing Campaigns
• New Employee Onboarding
• Interview Questions
• Installation Checklists & so on

How to create custom Project Templates in Orangescrum?

To create a Project Template;

• Navigate to left menu panel and click on Template and select Project Template. 
• Click on Project Template

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