Strategies To Manage Multiple Projects Successfully

 

Managing multiple projects can necessitate a higher level of concentration, multitasking, and good organizational skills. In order to avoid oversights and maintain stable business relationships, you must have an effective plan to track all of your projects and responsibilities.

Learning how to stay organized and multiple projects management at once is a valuable skill that every project manager should have. In this post, we will define project management and strategies for managing multiple projects and provide tips on how to manage them successfully.

What exactly is project management?

Project management is a simplified procedure that assists teams in meeting their objectives within a particular time. It entails using methodologies, skills, knowledge, deliverables, techniques, and tools to successfully complete projects. You can achieve your objectives by developing a solid and comprehensive approach.

Strategy for multiple projects management

Multiple projects management can be difficult when different methods must be followed to fulfill deadlines. Now-a-days remote project management has taken a dominant skill that is necessary for every PM.

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7 Proven Tips to Manage Tech Projects

 

An interesting thing about projects is that everyone is involved in one. Most times in more than one!

Well, dig a bit and you are amongst chaos right from conflicting project deadlines, resource sharing, project priorities and associated interdependencies.

What does this entail for our tech project managers?

To start with they too aren’t spared as the tech project managers themselves are at the helm of multiple projects needing their attention on priority.

So, it is not only about managing the projects they are responsible for but dividing their own efforts towards various initiatives.

All of these while ensuring nothing falls through the cracks!

This calls for the project managers to be at the top of their game with excellent project management skills in action at all times.

IT Project Managers must employ a mix of intelligent project management software, robust resource management strategies and the right project management methodologies at their disposal.

In this article, I would like to share snippets on proven tips based on real world experiences.

Align with your Project Pipeline

Getting new projects is exciting. It means more business and revenue. But not always.

 
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How To Manage Distributed Teams With Agile Project Management

50% of the U.S. workforce will be remote by 2020.

In other words, managing a distributed team will lead to difficulties with engagement and collaboration, it's time to rethink your workplace strategy.

Here's how to manage remote/distributed teams with Agile Project Management. 

From a recent report, it was found, “In 2018/19, the application development process has emerged as the one witnessing maximum outsourcing opportunity – with 56% of the organizations around the world outsourcing their development requirements”.

(Source- https://appinventiv.com/blog/agile-project-as-clients-extended-distributed-team)

Outsourced software development has grown robustly in recent years. Companies are getting multiple perks by outsourcing their product development. The two main advantages are access to global technology skillset and the cost advantage. Most of the projects have teams that are dispersed and work on a distributed model.

And since 2005, the Remote Workforce Has Increased by 140%. That means exactly 10% each year.

Hence, remote companies have started following Agile Project Management to make sure that the distributed teams can connect with each other and complete the projects on time. An agile team can bring business agility, develop high-quality software, and work in a competitive environment.

But companies have to cope with multiple challenges including cultural gaps, language barriers, and time zone differences while managing their distributed agile teams.
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Is Multi-Tasking Hurting Your Projects

Let’s accept it! We are all fascinated with “Multi-tasking”! Shamelessly and Extensively!

We take great pride in asserting ourselves as the ever successful multi-tasker (without numbers to back us!). It’s like there is an aura, a certain unexplained charm about the ability to multi-task.

And in sharp contrast (in my view), “Multi-tasking is mindless flip-flop across tasks or activities of the day. It is a self-deployed marketing gimmick for our lack of focus or rather very short attention timestamp to the tasks in hand.”

It is our inability to concentrate on what is really important and of priority than to be easily distracted by phone calls, water cooler discussions, social media beeps and twitter bytes.

Getting distracted easily directly impacts our focus and interest in the work we were doing. As we shift focus, we tend to then play around with our schedule, our to-do list and end up being less than productive.

The same is true in Project Management.

If you keep shifting between projects or tasks of the same project, your output (read quality and efficiency) is bound to dip.

It is scientifically proven – Human brain can never focus on more than one cognitive act at the same time. 

Simply put, multitasking leads to as much as a 40% drop in productivity, increased stress, and a 10% drop in IQ as per a study by Institute of Psychiatry for Hewlett Packard in 2005.

Let us take a quick look at the multitasking perils we must avoid to be

productive at our jobs, efficient in our lives and profitable in our business.

1. Tasks are always “Thrusted” on you (resources) 

Does anyone remember why is Toyota held in such high regard? Quality of course but how?

They implemented a pull system instead of a push on their assembly line. By implementing the pull strategy in your project and task execution you respect your team members’ right to manage their own work.  It always leads to a significant rise in their confidence and motivation.

The converse is also true. If you keep on pushing tasks on to your resources’ queue you end up overloading them leading to delays and lack of motivation.

2. Loss of precious billable hours

Have you ever asked yourselves - Why do I multi-task?

The answer is “to save time” – always! On the contrary, every time you shuffle between activities you lose precious time to refocus and recap to start from where you left. 15minutes is what it takes to refocus yourself on any given task.

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