Execution In Project Management

Once you have successfully passed the Planning Phase it is time for real action – Execution! The Project Execution Phase of the project management lifecycle is all about deliverables & outputs. It is here that the intended product or service is delivered to the customer for approval.

In official terms – The Project Management Body of Knowledge (PMBOK) states – "The Executing Process Group consists of those processes performed to complete the work defined in the project management plan to satisfy the project specifications."

The Project Execution Phase is usually the longest phase in the project management life cycle and consumes the most energy and resources. It is pretty evident by now as to how crucial it is to ensure your plans are realized with clinical precision and none to minimal deviation.

To enable you to monitor and control the project during this phase, you will need to implement a range of project management processes. These processes help you to manage time, cost, quality, change, risks and issues. They also help you to manage procurement, customer acceptance and communications.

The primary objective of Execution and Control is to construct deliverables as per the master project plan and consistently evaluate the processes and plans involved to deliver the output as per the agreed specifications.

It is all about action and direction!

The Execution Phase will broadly involve the following actions. The priority or sequence is entirely dependent on the nature of the project and organizational practices and preferences. But nevertheless, they are performed to enable successful project execution.

• Acquire Develop & Manage the Team who will work on the project.
• ExecuteProject Scope.
• Recommend changes, bug fixes, preventive and corrective actions coming from Planning, Executing and Monitoring and Controlling process groups.
• Timely Communication with allstakeholders.
• Implemented approved changes to the processes, documentation and plans.
• Team Building exercises.
• Give recognition and rewards to team members and keep them motivated.
• Hold Status Review meetings to ensure project is on track and any deviations are attended to at the earliest.
• Use Work Authorization systems to allocate work.
• Request Seller responses to your tender and outsourcing needs.
• Select Seller for your procurement needs.

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