Initiation In Project Management Life Cycle

The Project Management Lifecycle is kick started with the crucial Project Initiation Phase. The entire basis of why you should be developing/delivering a product, service or an event is formed with the Project Initiation.

It is important to note that a Project Manager is duly appointed to the project which also signifies executive intent. In a way he is the first resource assigned to the project.

The project manager needs to establish the business case for the project; ensure that the proposed outcome is aligned with the organization’s strategic goals; prepare an initial budget and timeline, and also involve relevant stakeholders, sponsors and identify team members who will work on the project once the business case is approved.

Key Project Initiation Activities

• Develop aBusiness Case
• Undertake feasibility study
• Establish Project charter
• Appoint project team
• Perform phase review

Developing Business Case

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Project Management Life Cycle

We all know that Project is an endeavor that has a definite start and end. Thus, it makes it all the more important to have well defined life cycle in place. Life cycle is helpful in laying out transparent and time bound entry and exit points throughout the project stages.

Time boxing the stages ensures we stay on track and deliver with quality. One of the key objectives of any project is always having a balance among the triple constraints – Time, Cost & Quality. The better the balance, better the chances of the project being successful.

No matter what project it is that you’re preparing for, the project management life cycle can assist you and your team in narrowing the project's focus, keeping its objectives in order and finishing the project on time, on budget and with minimum surprises (unwanted)!

PMI is the world’s largest nonprofit membership association for the project management profession. It has set the standards for project, program, and portfolio management and offers training and certifications. The gold standard of certification from the association is the Project Management Professional (PMP) certification.

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PMO and its Role in Organization

According to Wikipedia, A project management office (abbreviated to PMO) is a group or department within a business, agency, or enterprise that defines and maintains standards for project management within the organization. The PMO strives to standardize and introduce economies of repetition in the execution of projects. The PMO is the source of documentation, guidance and metrics on the practice of project management and execution. 

Functions of PMO

Governance - The PMO’s governance function plays an important role by providing decision support for project sponsors, decision makers, and stakeholders involved in the program, organization and enterprise. Documenting governance decisions and tracking action items for future governance sessions provides the administrative support needed for effective decision making. 

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Project Management Methodologies Orangescrum Tutorial

Getting your team organized around a project is often easier said than done. Fortunately, following a project management methodology can help you organize your project into a structured, streamlined process. It makes team collaboration more efficient and projects become better organized.

Project management experts agree that most projects benefit when a recognized methodology is followed. While there are dozens of project management methods available, the majority of projects can be managed efficiently by following some popular project management methodologies below. 

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How to Kick Start your Projects with Project Management Tool Orangescrum Tutorial

Projects are as much a part of our work-life as the coffee machine. Strange but true! 

A typical work day of any professional is filled with all sorts of project meetings – status update, project review, Stakeholder review, management review and as many visits to the coffee machine! 

At times, it feels like a ritual to pay a visit to the coffee machine before entering the meeting room 

Why is it so?

Is it that a good coffee in the morning sets your tone for the day? 99% of we coffee lovers will say "Well YEAH!!" 

This simple daily act has an important message – “kick-offs are important” and all efforts and focus must be deputed to ensure we start things on the right note with our best foot forward. 

And, projects are no different! 

I consider Kick-off meetings to be one of the “Critical Success Factors” of any project. It is your opportunity as the Project Manager to rally your troops behind a common goal. 

It’s like your foundation laying ceremony if I may

You get to present the project vision, the expectations, stakeholders involved, the TEAM & its GOAL! 

It is best if you have the basics of a project setup in your chosen project management tool. For e.g. create the project, invite the project team, define user permissions, create the initial tasks & define timelines. 

Let us quickly see how we can prepare and orchestrate an effective and successful "Project Kick-Off Meeting".

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